Chapter 6: Formal requirements

Chapter 6.1 Structural format and layout

The principle of uniformity applies to the format. The following format specifications can serve as a reference:

• DIN A4 pages, portrait format, double-sided writing
• Text alignment: justified print, automatic hyphenation
• Line spacing: 1.3-1.5 (OpenOffice: 130-150%) in the main text, for footnotes line spacing 1
• Font: Times New Roman
• 14 pt for level 1 headings
• 12 pt for text, for level 2 headings and lower, for headings and numbering of tables and figures
• 12 pt bold for numbering
• 10 pt for annotations on figures, tables etc., as well as footnotes, page numbering, and in the headers and footers, which may include the title and author
• Emphasis and special formatting such as bold, italics, etc. are used sparingly
• For headings, use the font, bold, left-aligned. Up to level 3, headings are included in the table of con-tents. Headings are kept together with the following paragraph and should not stand alone.
• Page margins: top + right 2.5 cm, bottom 2 cm and left 3 cm from the page margin. The header should have 1.3 cm from the page margin.
• Page numbering: footer, right-justified, numbering starts with the page of the introduction in Arabic numerals. The pages before that are numbered in Roman numerals. Roman numeration starts after the title page (see Table 2).
• A paragraph is to be regarded as a unit of meaning. It should be no shorter than three sentences and no longer than one page. The introductory sentence refers to the ideas described in the paragraph.
• Numbers up to one hundred are to be spelled out.
• The UAS Grisons Logo must not be used on title pages or anywhere else in the work.

These requirements do not necessarily apply to written work focusing on creativity and design.

Chapter 6.2 Figures and tables

Figures and tables (also referred to as illustrations) serve to visualise data, facts, or relationships. They are primarily used when a presentation in the text would be too complicated and difficult to read. Illustra-tions must be numbered and listed in the list of figures or tables. The text must refer to them with reference to the corresponding number (e.g., "As shown in Figure 3 …"). Furthermore, figures and tables should always be commented, regardless of whether they appear in the main text or in the appendix. However, figures and tables should be used sparingly in the work. The format for embedding and labelling figures and tables must be applied consistently throughout the work and depends on the citation style used (see Chapter 7).

These requirements do not necessarily apply to written work focusing on creativity and design.